NELA e-Newsletter - 32nd Edition December 2016

Welcome to the National Emergency Laparotomy Audit's e-Newsletter.

Patient Data Collection

Year 3 of the patient audit data collection period ended on 30th November 2016. The deadline for entering, completing and locking all Year 3 cases is Friday 20th January 2017. This gives sites time to ensure that all patients who qualify within the inclusion criteria, and who have been admitted on or before 30 November 2016, are entered and locked within the web tool. All cases that are not locked (or "incomplete") after this date, will unfortunately not be included within the analysis and will go to waste.

As the 20th January 2017 deadline is quickly approaching, over the next few weeks, please go through your hospital's incomplete cases and complete and lock as many of them as possible. This is especially important if you have been rated as an Amber or Red during the last Hospital Progress Report. If you are struggling to meet your case ascertainment figures, please get in touch with us as we can share "top tips" on how to find uncaptured cases within your hospital.

The Project Team are pleased with the ongoing hospital participation and would like to thank everyone within your team for their contribution and hard work within the Audit

Year 4 Patient Audit

Data collection period for Year 4 started on 1st December 2016 and continuing on until 30th November 2017. We have appreciated your feedback on the burden of data entry, and have tried to lessen that burden by modifying the questions within the Year 4 Patient Audit Proforma.

Please be aware that if you are using a paper copy of the Proforma and entering cases retrospectively, there is overlap between Year 3 and Year 4 and the Proformas are different. It will be important to highlight this to your team and to use the correct version when collecting data.

If you enter cases directly onto the web tool, the web tool will adjust automatically between Year 3 and Year 4, based on when the patient was admitted.

A copy of the Year 4 Proforma is available on the web tool, under "Support." You can also find it here.

Quality Improvement

Based on your feedback, we have put together a series of short videos highlighting ways to locally disseminate NELA data and improve patient outcomes. Our first video, "NELA: Improving Data Feedback" has just been published and can be found here.

Regional Workshops

The NELA project team will be looking to run some Regional Quality Improvement Workshops in 2017.

The aim would be to work with local sites to run these for a particular region to assist individuals on how to use audit data to carry out Quality Improvement work locally and ultimately improve patient care and outcomes.

NELA would assist with resources, providing an outline for the event and with speakers. The intention is that these workshops will be free for delegates to attend and NELA would cover speaker expenses.

What we would require is for you to help run the event locally, find a suitable location and then liaise with the NELA team to advertise and run the event.
We are currently looking for volunteers who wish to take advantage of this opportunity to run a Local NELA Quality Improvement Event in 2017

Outlier Policy

The outlier policy has recently been updated and will be used in our future reporting process. It can be found here.

Inclusion / Exclusion Criteria

We have also clarified our inclusion and exclusion criteria to include a few of the FAQ that we have received from you. Please contact the help desk if you would like us to send you this updated version directly.

It can also be found on our main website, under "Documents."


Additional Useful Tools on NELA Website

Guide for calculating observed/expected mortality ratio - Instructions for calculating how your hospital's in-patient mortality rate compares to the expected mortality based on preoperative risk assessment
Outlier Policy - Sets out the process by which participating hospital performance will be assessed and the process the NELA Project Team will follow to manage any hospital that is found to fall outside the expected range of performance and therefore flagged as an outlier
Patient and Organisational Audit Action Plan - Provides an action plan to assist hospital sites in ensuring they are meeting all recommendations laid out in the NELA Patient and Organisational Reports
Set of Slides - A PowerPoint presentation focusing on the key findings of the NELA Organisational Report and how the report strongly emphasises the need for patient data to be collected and analysed
Top Tips - List compiled of some of the most useful and effective advice that was sent into us by a number of the top performing NELA sites
Frequently Asked Questions - Constantly updated FAQs reflect the most common and recent queries we receive from hospital staff and web tool users
Help Box Text - Provides additional assistance for filling in each of the data collection questions and can also be found on the web tool by clicking on the 'H' button to the right of every question
Proforma - A PDF copy of the latest Proforma, the online data collection questionnaire, that can be printed and filled out with patient information in real time, making it then easier to transfer all the information onto the online web tool
Updated Inclusion & Exclusion Criteria
NELA Poster & Leaflet - To publicise the audit amongst staff and patients in the hospital
OPCS Labels - For procedure items in the NELA dataset
Process Outcome Measures
Organisational Audit Link to Standards

Certificate of Participation

To receive your copy of the NELA Certificate of Participation please contact your hospital's Local Administrator to request that a certificate be issued for you.

Sign up to receive the NELA newsletter

The NELA project team will be regularly publishing a newsletter informing those interested and/or participating in the audit on the latest developments.

If you would like to receive the newsletter for regular updates please sign up to the mailing list here.

NELA Twitter

The National Emergency Laparotomy Audit has launched its own twitter account. This will provide updates, news and links to important information on the NELA website. You can follow us @NELANews

Key dates

•December 2014: 2nd year of data collection for patient audit commenced
•June 2015: First Patient Report published
•December 2015: 3rd year of data collection for patient audit commenced
•July 2016: Second Patient Report published
1st December 2016: 4th year of data collection for patient audit commenced
20th January 2017: All cases need to be locked for Year Three
•November 2017: end of year 4 Audit

Contact info:

If you have any questions or would like to contact the project team email - info@nela.org.uk